Transfer Checklist

UMW Transfer Checklist 2022

Students new to UMW have a series of tasks and assignments to complete. Items marked with an asterisk (*) indicated items that are mandatory. Other items should be considered by students and their families.  Items on the list apply to all transfer students.

____ *Mandatory Training:  Title IX: Not Anymore is an interactive, online course to prepare students in four areas: sex in college, social/party life in college, bystander intervention and healthy/unhealthy relationships.  The course also informs you about UMW’s interpersonal violence and alcohol use policies, as well as on- and off-campus resources for support.  On average, the course takes about 2 hours to complete, but can be completed in multiple sittings. You will receive a link to this in early July-check your UMW email!

____ *Mandatory Training: Canvas – Honor: The strong relationships we enjoy at Mary Washington are based on our trust in one another, and the Honor System helps build that trust. Your fellow students on the Honor Council have created this tutorial to let you know how we live with integrity at UMW and to welcome you into our community. Access the tutorial by logging in to Canvas from the UMW home page, clicking on “Courses” on the left side of the screen, and choosing “Honor Tutorial 2018”.

____*Mandatory Training: Canvas: – Student Conduct: Like any community, UMW has expectations about how individuals within it will conduct themselves. These community standards are not difficult to follow, and they are guideposts to acting honorably and with integrity at UMW, and within the greater Fredericksburg community.  Access the tutorial by logging in to Canvas from the UMW home page, clicking on “Courses” on the left side of the screen, and choosing “Student Conduct Tutorial 2022”. You should receive access in July.

____ *Health records & insurance requirements: Virginia State law (§ 23-7.5) requires that all full-time students enrolled for the first time in a four-year public institution of higher education in the Commonwealth submit a health history.  The Student Health Center (SHC) does not require a physical examination but it does require a visit to your health provider for immunization records and verification with a signature. This document is an editable PDF, that is, for most information areas you may type on the form rather than handwrite. The form can be found here:

____ Delegated Access: Students have control over which individual(s) may have access to their academic and financial information and the length of time that the access is granted. Delegated access is limited to financial aid and final grade information only. When completing this process, students will also see the word “proxy” used to describe the access given to their selected individual(s).

 ____ Authorized Payer: One of the most exciting features of EaglePAY is the ability for Parents to view and pay the electronic bills through their own individual access. If Parents are set up as an Authorized Payer by the Student, then they will have access to the Student’s financial account. However the Student (who is the administer of the account) must first set up the Parents as Authorized Payers within the system before they are able to access it. For more information and instructions please click on the EaglePAY link.

____  Direct Deposit: UMW highly recommends that students sign up for direct deposit so that Financial Aid funds can go directly into their bank accounts.  Direct deposit can help to avoid the additional delay in both mailing and receiving a check.

____  Transcripts and AP scores

Students who wish to have previous college-level coursework evaluated including AP, IB, and CLEP should send transcripts directly to the Registrar’s office for evaluation.

Once evaluated, the UMW transcript will be updated to reflect any awarded credit.  It can take several weeks for scores/transcripts to be reviewed once they are received at UMW, so please send your scores in as soon as possible.  Students should check their transcript to confirm which courses have been awarded credit and also verify the spring schedule to ensure the student is not enrolled in any course which has been awarded previous credit.  If schedule adjustments need to be made, the student should consult with a professional academic advisor in Academic Services if an alternative class has not already been selected.

____ Submit your COVID-19 Vaccination Card: UMW encourages all admitted students be vaccinated against the COVID-19 disease. You can submit your vaccination card to the Student Health Center at Just click on the yellow bar labeled “Student Portal” towards the bottom of the page, where you will be taken to the portal and be able to upload your card in any format. 

____ Get Ready for Your New Student Arrival: Mark your calendar! (Aug 17-21): New Student Arrival is a series of events to help acclimate you to campus filled with information to get you ready for classes, fun activities to help you build connections, and time to get to know campus. Students will be welcomed by President Paino, learn more about the UMW community, meet other incoming students, and end the experience with Eagle Gathering, a UMW traditional event that occurs the evening before the first day of classes. SPECIAL TRANSFER WELCOME DATE: August 19!